Qualiopi Mutual Support Group meeting, 16th January 2025
Participants: Mark, Marjorie, Kathleen, Clare, Ian, Kate, Alison
Agenda
1. General greetings and introductions
2. Discussion on attendance and apologies
3. Updates on recent news and administrative matters
4. Discussion on Qualiopi audits and related processes
5. Examination of CPF contracts and conventions
6. Discussion on language tests and certifications
7. Updates on TLN meeting and membership
8. Discussion on ERP compliance and accessibility
Key Points Discussed
Attendance and Apologies
– Margarita sent apologies due to illness.
– Marie can only attend on Wednesdays (elle a piscine !)
Recent News and Administrative Matters
– Mark mentioned a new “reste à charge” of 102 euros and 23 centimes, leading to a discussion on inflation and pricing schemes.
– Clarification on the necessity of changing auditors after the fourth audit.
Qualiopi Audits and Processes
– Kathleen shared her strategy for scheduling audits to avoid holiday disruptions.
– Marjorie and others discussed the timing of their audits and the importance of staying on schedule.
– Concerns were raised about maintaining Qualiopi certification and the implications of moving business addresses.
CPF Contracts and Conventions
– Discussion on the necessity of having signed contracts for CPF students.
– Kathleen shared her practice of using a standard contract and aligning it with CPF platform dates.
– Marjorie and others debated the legal necessity of additional contracts beyond the CPF platform agreement.
Language Tests and Certifications
– Discussion on the TOEIC four-skills test and its administration.
– Introduction of the English 360 proficiency test as a potential tool for assessing students.
– Mention of the Language Test of English (LTE) as a new certification option.
The Language Network Meeting and Membership
– Upcoming Language Network meeting scheduled for February 6th at 6:30 PM.
– Discussion on the influx of membership requests and the potential for new members joining the network.
– Mark and Ian discussed the importance of recording the meeting for members who cannot attend.
ERP Compliance and Accessibility
– Marjorie raised concerns about needing an ERP (“établissement recevant du public“) certificate for her training facility.
– Kate shared her solution of using a town hall facility to meet accessibility requirements.
– Discussion on the legal requirements for accessibility and how to handle them for Qualiopi audits.
Other Discussions
– Sharing personal holiday experiences and travel.
– Discussion on the challenges of maintaining language accuracy and idiomatic expressions.
– Alison shared her stressful experience with a last-minute Qualiopi audit and the importance of timely preparation.
Action Items
– Kathleen to organize the next meeting on 26th February, at 6:30pm and send out details.
– Participants to consider their ERP compliance and accessibility solutions.
– Members interested in changing their Qualiopi certifiers to explore options like Pronio and Certifopac.
Conclusion
The meeting concluded with a reminder of the importance of staying on top of administrative tasks and certifications, as well as the value of mutual support within the group. Participants expressed appreciation for the shared insights and agreed to continue the discussions in future meetings.
